One very common way of tracking tools that I have now seen at several companies is a spreadsheet, or equivalent chat/channel, where when you borrow a piece of equipment, you are meant to update the tracking spreadsheet.

The problem with this is that this is easiest to do on your desktop, but when you sit down at your desktop your mind goes to using the tool you borrowed, and forget to update. Or you are borrowing it to go to somewhere else, so you can’t update it until you come back, again leaving a lot of scope for forgetting.